Business travel is a critical component of corporate business, which enables networking, partnerships, and business growth. This Business Travel For Glossary offers important terms and definitions related to corporate travel to promote ease and effectiveness in travel planning and management.

Business Travel Terms and Definitions

Airline Alliance – An alliance among airlines that enables mutual routes, synchronized schedules, and mutual benefits for frequent travelers.

Blackout Period – Exact dates where promotions or offers are not available, usually due to peak demand.

Business Class – An airline seating class of higher quality with increased comfort, facilities, and services for the business traveler.

Cabin Baggage – Personal luggage that a passenger is permitted to carry aboard, depending on size and weight limits.

Cancellation Policy – Conditions under which a reservation can be canceled, with any related charges or refund eligibility.

Corporate Travel Policy – An organization's formal policy on business travel expenses, booking process, and compliance standards.

Direct Flight – A flight that operates between two points without the need for passengers to change aircraft.

Duty-Free – Tax-free items for sale at international airports or on international flights.

Expense Management System – An electronic system employed by organizations to monitor, approve, and reimburse travel expenses.

Flexible Ticket – A ticket for which the travel dates or times can be altered, usually for extra charge or additional fare.

Frequent Traveler Number – An identification number given to members of a loyalty program to monitor travel and reward activity.

Ground Transportation – Forms of transportation including taxis, rental vehicles, and shuttles used to travel between airports and hotels.

Hotel Concierge – A hotel employee who helps guests with reservations, local tips, and business services.

Lounge Access – The right to utilize an airport lounge, often reserved for business class passengers or loyalty program members.

Mileage Accrual – The accrual of miles or points through airline loyalty programs, which can be redeemed for upgrades, flights, or other benefits.

No-Show – A traveler who does not check in for an arranged flight or hotel reservation, usually at a penalty or loss of payment.

Open Ticket – A ticket that can be used for travel within a particular period on flexible travel dates.

Per Diem Allowance – An allowance provided daily by employers for meals, accommodations, and incidentals for business travel.

Preferred Hotel Program – A list of hotels designated by a company, where corporate travelers enjoy special benefits and rates.
Red-Eye Flight – A late-night flight that reaches the destination early in the morning so that business hours can be utilized to the maximum.

Seat Selection Fee – Extra fee for pre-selecting a seat on a flight.
Single-Entry Visa – A visa that grants single entry into a country before the expiration date.

Travel Advisory – Official government-provided information on safety, health, or travel restrictions for a particular destination.

Travel Coordinator – A person in charge of corporate travel bookings, itineraries, and compliance.

Upgrade Eligibility – The criteria on which a traveler is eligible for an upgraded class of service, usually fare type or loyalty status.

Conclusion

Knowing these corporate travel terms improves efficiency and facilitates smoother corporate travel. Whether reserving flights, tracking expenses, or arranging accommodations, knowing this glossary allows for better decision-making and adherence to corporate policy.